Companies are becoming increasingly more comfortable with the idea of using a cloud service and are intrigued by Microsoft’s ability to increase business productivity at a flexible cost. As more businesses begin to implement the service into their everyday operations, it is important they understand the benefits of Microsoft 365 and use it to streamline their operations and meet their projected goals.

1. Reduce Hardware and Capital Expenditure
For a long time, Microsoft Office was purchased on a disc for a few hundred dollars and installed on your computer. Today, Office 365 is available on the Cloud as a monthly or annual subscription. This eliminates the large upfront costs for new software. With Office 365 running in the cloud, your need to purchase servers to store all your documents is eliminated, reducing both energy costs and the need for office space to store server hardware.

2. Easily scalable
Office 365 lets you add or decrease the number of users to suit your needs. You can also change plans at any time.

3. Increased mobility
Whether you’re in the office, at an off-site meeting, or at an airport in a foreign country, you need to be able to connect with your business data. Letting time-sensitive concerns lapse because you were unreachable is no longer acceptable to clients. With Microsoft Office 365, you and your team can access all of your important contacts, emails, documents, and calendars from anywhere in the world via Sharepoint. And whether on a mobile device, tablet, PC, or Mac, you’re always connected to what matters.
Office 365 also uses a software component developed by Microsoft that provides users with single sign-on access to numerous online applications during the duration of a session. This feature eliminates the needs for a user to enter their credentials for every application. Once a member is logged in, they can easily switch between any application until their online session expires.

4. Increased collaboration
With Office 365, it is easier than ever for your team to share documents and projects. For instance, OneDrive for Business enables users to store, access, and share documents on any device with an available internet connection. The feature is integrated within the whole of Office 365, so when a user makes changes to a file, the changes are saved across all applications and devices. Members of your team can be anywhere in the world, looking at the same documents and collaborate as if they were in the same room.

5. Easy business analytics
Microsoft’s Power BI is a cloud-hosted business analytics service that compiles all of a company’s data into single interface and displays this information on live dashboards that can be tailored to the visual needs of the business. The feature creates insightful visuals using combo and funnel charts, fill and tree maps, gages, and additional data representations that empower organisations to make more informed business decisions.
Power BI works with a variety of storage options, whether the data is hosted on premises, in the cloud, or a combination of both. The feature can be used on almost any device, and its live dashboards can be shared both within and outside the company. Visuals can also be embedded within a company’s blog or website to enhance the presentation and appeal of the organisation’s content.

6. Get Organised
Meetings, email and contact management are a big part of everyday life in a business. When you use Office 365, email, calendar and contacts are all synchronised to work together. Update a contact on your mobile phone and it will be automatically updated across all your devices. You can also access the same data from any device. Save a document on your PC and continue working on it on your mobile or tablet.

7. No more licensing mess
Sorting out software licences can be a real headache for a business owner. One of your employees might be using one version, while another employee is using an upgrade of that same version. The result? You don’t know how to bring everyone up to speed so they are all have the same version of Office. Office 365 includes licensing and it can be deployed company wide. This means everyone has the same version of Microsoft Office, and all users will get upgrades at the same time.

By investing in Microsoft Office 365, companies can empower their teams to work more productively and encourage collaboration. Meanwhile, as Microsoft offers a variety of business plans and tools, business owners should take the time to properly assess their employees and company’s needs to determine which Office 365 tools and/or plans are the best fit.